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Organising an event / filming on council land

If you want to hold an event or film on land owned by the council, you need permission from our Neighbourhood Services department. Before planning your event or film please complete the event notification form to make sure the area of land you want to use is available and suitable for the type of event / filming you are requesting.

Information about organising an event or filming on council land

A consultation period of 2 months is required before any permission is granted to use the Council land for large events

  • Anyone can organise an event or use council land for filming
  • An event can be anything from a sponsored walk or community picnic through to a food festival
  • A film request can be from an interview to a cinema blockbuster
  • Anywhere outside on public land can be considered a possible event / film site.
  • You can have an event or film at any time of year
  • Please complete an pdf icon Event Management Plan [509kb]
  • Please read our events terms and conditions including fees and charges. Details can be found in the pdf icon Terms and Conditions [370kb]
  • Expect to be asked to pay a fee for the use of our land
  • If your event is to include public entertainment and / or the sale and supply of alcohol a Temporary Event Notice (TEN)(TEN) may be required
  • The hirer must provide a minimum of £5 million public liability insurance
  • The hirer must provide a risk assessment and fire risk assessment
  • The hirer must ensure that all organisations / individuals participating in the event have sufficient public liability cover
  • If you would like to close a road for an event, permission is required
  • Emergency access routes must be kept clear at all times
  • Electricity readings will be taken before and after the event / filming if permission has been given to use
  • If keys are required to open buildings / gates need to be arranged two weeks prior to the event  / filming
  • Ensure there is suitable car parking for members of the public to attend for your event Pay & Display Car Parks in Mendip
     

Street Trading Licence

Street Trading is defined as: The selling or offering for sale of any article in the street. This includes food for example burgers, kebabs, doughnuts chips and other things such as household items, flowers or Christmas Trees. Further information can be found at Licensing

Bishops Barn

The Bishop's barn is a fifteenth century listed stone building in the historic centre of the city. The barn and recreation ground are both available for community events and private bookings.
To make a booking please refer to the  Hire the Bishop's Barn and Wells Recreation Ground information.

Market rights

Market rights are required even if your event is not being held on Mendip District Council owned land.  Mendip District Council has the market rights charter for the Mendip area.

pdf icon Market Rights [34kb]
pdf icon Market Rights application form [138kb]

Litter and Refuse

Litter must be cleared by the event / production crew during and after the event / filming production around the site boundary. Consultation with the Local Authority contractor must be sought in regards to litter bins and street cleaning. There may be an additional charge due to excessive use applied by the contractor directly. Waste other than public litter emanating from the event / production must be removed from site by a certified trade waste company.

Toilet Cleaning Service Charge

When organising an event please be aware that the toilets are only cleaned during the day up until 8pm April to September and until 6pm October to March. If your event will have an impact on the public conveniences there will be a service charge.

Trading Standards

If you think a company has broken the law or acted unfairly, you might be able to report them to Trading Standards. Trading Standards Citizens Advice

Firework displays

If you wish to hold a bonfire/firework event on land owned by the Council, you will need to get permission to do so.  Events of this nature will need to follow the usual event application procedure with particular attention to health and safety concerns.  Before applying you will need to read the guidance below, related content on Fireworks and contact the local fire service to inform them that you would like to hold a firework display;

Managing crowds safely by HSE
Giving your own firework display by HSE
Working together on firework displays by HSE

You will also need to provide the following information with the application;

  • A site plan of the fall out areas
  • Good practice and procedures information
  • Fire fighting equipment should be maintained and tested.  A log of fire extinguishers, locations and date of service needs to be supplied.